Very often for various purposes, we are in search of a gazetted officer for the verification and attestation of the documents. There is no concrete list available on the regular sources as to whom to approach and who is the eligible person to attest the documents. As per the Modi government guideline issued in 2014, Self-attestation was sufficient for various purposes. But, still, in some cases, we need attestation by a gazetted officer.
Who is a Gazetted Officer?
The gazetted officer is a government official who is working as a public servant in a higher rank. Every government employee is not a gazetted officer. A gazetted officer is a government servant who derives its service and recruitment conditions from the Gazette of India as per Article 309 of the Constitution of India, 1950. This recruitment, when made to the government, clearly mentions if a person is a gazetted officer or not. The list is published in the Gazette of India of the Gazetted Officer. These officers have a name stamp of their own to sign the papers. Gazetted officers are assigned the task of attesting a document, i.e. verifying the credibility of the same. The attestation of the gazetted officer amounts to a credible person witnessing the verification of documents.
The Gazetted officer have a stamp in their name, which is used to authorize the documents. This stamp is given to them by the President or the Governor. Many important documents, particularly citizen certifications, are required first to be verified by a gazetted officer.
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List of All Gazetted Officers in India
There were many pertinent questions that were sought by way of RTI. Whether it is a duty to attest the copy? Whether a person can visit the home of a gazetted officer for attestation? Nobody can force the gazetted officer to attest the documents and secondarily, without seeing the Identity proof no Gazetted officer can be forced to attest the document. There are no separate guidelines regarding the attestation of documents by a gazetted officer.
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The government has classified its employees into four categories for better understanding. Below is the list of all Gazetted officers in India whether they are from Class I, Class II, Class III, Class IV.
This class of employees is among the highest rank of employees. They are gazetted officers of the Highest class. They are placed in level 10 and above in Civilian and Defence Pay matrices. Pay Scale is not the only criterion for deciding the classes.
- Officers of Armed forces
- Magistrates and above in judicial services
- Scientists of Government-funded Research Organization
- In Central and State universities: Vice-Chancellors, Assistant Registrars, Principals, and Faculty Members
- Doctors (Government, State, and Central Services)
- Engineers (Government, State, and Central Services)
- Drug Controllers (Government, State, and Central Services)
- Central and State Government Employees with A service rules (IPS, IAS, IES, SDPO, ASP, ACP, IGP, DSP, IFS, DIB, DIG, SSP, etc.)
- Patent Examiner
- Officers of State Cadres of Assistant Commissioner
- District Medical officer
CLASS II (GAZETTED)
- Junior Doctors in Government Hospitals
- Section Officers
- Circle inspector, Tahsildars
- Drug Inspectors
- Headmaster in Government High school
- Assistant Executive Engineers
- Block Development Officer
- Income tax and revenue officers
- Chief Pharmacists
- Superintendent of Excise and customs
- Officers in State Civil Services
- JCOs in Armed Forces
CLASS II (NON-GAZETTED)
These are non-gazetted officers who are employed with the government but in non-supervisory roles example includes
- Telephone operators
- Head Clerks
- Police Head Constables, etc.
They are amongst the lowest pay scale and are generally manual workers who are semi-skilled or skilled in that respect like sweepers, Trackmen, Peons, and multi-tasking staff.
One thing to note is, a Gazetted Officer ceases to be one after retirement, as their appointment or name no longer reflects in the Gazette of India document.
These officers are given the status of a gazetted officer by the government. And are vested with the duty of attesting a document as an original copy of the same for various applications. The list provided is not exhaustive and includes others also. The list provided only includes the person covered in the brief.
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 Mrs Baijaynti Sahu v Department of Administrative
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